Lead Database Use Terms

These terms govern your use of the business-contact database behind Warmerly's lead finder and email finder, and the records you search, select, or export from it. They form part of our Terms of Service and apply whenever your account touches that database, whether through the app, the API or the MCP server.

1. Definitions

• Database means the business-contact database we compile and maintain, as described in our Prospect Privacy Notice.
• Lead Data means any data you obtain from the Database or from the email finder or email verification features, in any form: search results, lead cards, exports, records added to a campaign, and responses from the API or MCP server, together with any copy or derivative of them.
• Exported copy means Lead Data once you export it, add it to a campaign or list, or otherwise take it out of the Database into your own workspace, files, CRM or other systems.

2. Your licence

The Database is ours. It is protected by database right and copyright, and nothing in these terms transfers ownership of it or of any Lead Data to you. While your subscription is active and you comply with these terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable and revocable licence to access the Database and use Lead Data for your internal business-to-business prospecting: identifying businesses, and people in their business roles, who may be interested in your own products or services, and contacting them about those products or services. If you are an agency, you may also do this on behalf of a client from that client's workspace, and the client must comply with these terms.

Your access is subject to the credits, quotas and plan limits that apply to your account. Everything not expressly licensed is reserved.

3. Exported copies: you are the controller

We are the controller of the Database. The moment you take an exported copy, you become the data controller of that copy, independently of us; we are not joint controllers. This is a binding obligation, not a formality: from that point on, you — not Warmerly — are legally responsible for how that record is used, stored, and disposed of, and for having a lawful basis to contact the person or business it identifies. Where you then use an exported copy inside Warmerly, for example in a campaign, we process it on your behalf as your processor under our DPA; the DPA does not make us responsible for your decisions about it.

4. Your data protection duties

For every exported copy you hold, you must:

• have a lawful basis for each use you make of it. If you rely on legitimate interests, carry out and record your own assessment; our assessment covers our Database, not your outreach;
• comply with the direct-marketing rules that apply to each recipient. In the UK, for example, PECR treats sole traders and some partnerships as individuals, so unsolicited marketing email to them generally needs their consent;
• give each person whose personal data you obtain the information required by Article 14 of the UK GDPR and EU GDPR (or equivalent law) within a reasonable period and at the latest within one month, or when you first contact them if sooner. You may name Warmerly as the source, and link to our Prospect Privacy Notice, but your notice must identify you as the controller;
• honour every objection, unsubscribe and erasure request you receive, promptly and permanently;
• keep it secure, keep it no longer than you need it, and correct or delete records you know to be wrong; and
• keep records sufficient to show how you have complied with this section.

5. Permitted use

You may use exported records for your own outreach — email, LinkedIn or other campaigns you run through Warmerly or elsewhere, on your own behalf or your client's, subject to this licence and to the outreach obligations in our Terms of Service (lawful basis, accurate sender identification, honouring opt-outs) and our Acceptable Use Policy.

6. Prohibited use

You must not, and must not allow anyone else to, use Lead Data or the Database to:

• Resell or re-list it — as a standalone dataset, bundled with other data, or repackaged as a lead list or database product for anyone else.
• Provide enrichment for hire — appending, matching, or enriching a third party's records as a service, whether paid or not.
• Append it to a third-party database — merging it into someone else's contact database, CRM instance, or dataset that you don't control, or handing it to a data broker.
• Build a competing product or dataset, or systematically extract, download or copy all or a substantial part of the Database, including by repeated extraction of insubstantial parts, beyond what your own prospecting reasonably needs.
• Train or evaluate AI — use it to train, fine-tune, benchmark or evaluate any AI or machine-learning model, or add it to any dataset used for that.
• Market to consumers — contact people in a personal or household capacity rather than their business role.
• Make eligibility decisions — decide or help decide anyone's eligibility for credit, insurance, employment, housing, tenancy, education or any government benefit, or for any purpose covered by the US Fair Credit Reporting Act or a similar consumer-reporting law.
• Profile sensitive characteristics — infer or record anyone's health, ethnicity, religion, political opinions, sexual orientation, trade union membership or any other special category or criminal offence data, or discriminate unlawfully against anyone.
• Harass or locate people — stalk, harass, threaten or intimidate anyone, locate or track an individual, or publish anyone's details.
• Surveil or campaign — carry out surveillance, investigations into individuals, or political campaigning.
• Get around our controls — share access with people outside your workspace, pool credits or exports across accounts, or re-contact anyone who is suppressed.

In short: the export is for you to contact those businesses yourself, not to become a source of supply for anyone else's database or outreach.

7. Suppression and removal requests

Warmerly keeps a platform-wide suppression list of addresses that must not be contacted, including people who have asked us to erase their details. Addresses on it cannot be sent campaign or transactional email through Warmerly from any workspace. Records we remove from the Database no longer appear in search results, and suppression is re-applied when you export, so an export can contain fewer records than you selected.

We cannot reach copies you hold outside Warmerly. So if a person or business asks you not to contact them, or you learn that a record you exported has been suppressed or removed — because the person unsubscribed, objected under our Prospect Privacy Notice, or asked us directly — you must stop contacting them with that record and honour the suppression yourself, including in any copy you hold outside Warmerly. If we tell you about a suppression, objection or erasure request that concerns a record you exported, you must action it without undue delay and in any event within 14 days, and confirm to us that you have done so if we ask. We are not obliged to tell you about every such request.

8. Accuracy

Lead Data is compiled from public sources and inference, and is not guaranteed to be accurate, complete or current. Some email addresses are inferred from a name and a company's address format rather than published anywhere, and confidence scores and verification results are estimates, not confirmations. Businesses change, and a record may be out of date by the time you use it. You are responsible for reviewing what you send, and for correcting or removing your own copy of a record you know to be wrong. Our Terms of Service disclaim warranties about Lead Data and limit our liability for it.

9. Records, audit and cooperation

We may monitor use of the Database, such as search and export volumes, to check compliance with these terms. If we ask, you must promptly give us the information we reasonably need to check how you use Lead Data, including your records under section 4. You must also cooperate with us in responding to any complaint, request or regulatory enquiry about Lead Data you obtained from us, and tell us without undue delay if you receive one that concerns how we compiled the Database.

10. Breach of these terms

Using Lead Data for a prohibited purpose, or in breach of section 4 or 7, is a breach of our Terms of Service. We may suspend or end your access to the Database, your account, or both, immediately and without refund. We may also require you to delete all Lead Data you hold and confirm in writing that you have done so. Because damages may not be an adequate remedy for misuse of the Database, we may seek an injunction or other court order as well as any other remedy available to us, and the indemnity in our Terms of Service applies.

11. When your licence ends

Your licence ends when your subscription or account ends, or when we end your access to the Database. You may keep and continue to use exported records only for people and businesses with whom you have, by then, established your own relationship (for example, they have become customers or are in an active conversation with you), and only in compliance with these terms and the law. You must delete all other Lead Data within 30 days, except suppression records, which you must keep so that you do not contact those people again. Sections 3, 4, 6, 7, 9, 10 and 11 survive the end of your licence.

12. Contact

Warmerly. Questions about these terms: hello@warmerly.com. Suppression or removal requests: privacy@warmerly.com.